Bids should be submitted as specified in the Request for Proposals which offers, as a rule, the following choice:
1. Sending by registered mail or by dispatch through a bidder's representative, in a sealed envelope, to the address indicated in the Request for Proposals.
The Bidder's documentation package should be put into an envelope and sealed with the Bidder's seal. The envelope should mandatory bear: the name, legal and actual address of the offerer, telephone and fax number, group of materials the offerer bids for, as specified in the RFP, indicating the lot number.
2. By fax to the number indicated in the Request for Proposals, giving information on the first page, similar to that to be written on the envelope if the first method of offer submission is followed.
3. Send electronically, to the e-mail specified in the Request for Proposals, indicating the company name, the lot name and number in the message subject. The attachment size should not exceed 10 Mb.
It is forbidden to e-mail or fax the documents to the Responsible Buyer's address or give them into his/her hands!
Attention! The offers will not be accepted for review if:
• they were submitted beyond the specified date;
• they do not contain the full list of supporting documents;
• the documents are not signed or sealed;
• they contain incorrect information.
Offer review procedure:
1. The offers submitted should be evaluated to select the best bidder among the suppliers/contractors of the required materials/services, prequalified earlier and checked for Stop-information.
2. In the event that only one offer was submitted, Responsible Buyers can initiate the extension of offer submission period or the second circulation (publication) of RFP.
3. Subsequent to the aggregate evaluation of the supplier's offers, the accountable manager can make a decision on commercial negotiations aiming at better commercial terms for the Company. The main principle of commercial negotiations should be thetransparency of the negotiation process and equal conditions for all suppliers, including the access to additional information required for review of the commercial offer by the supplier. The commercial negotiations should result in a final commercial offer of the supplier submitted to the Back office.
4. The Tender Commission should review all the bids submitted on time and give relevant recommendations to the Authorized Executive responsible for decision making on contract signing. The Authorized Executive should make a decision either on signing a contract with the recommended contractor or on refusing to sign a contract with such contractor.
5. After the tender, notifications on its results should be sent to all offerers. Information letters sent to the offerers should contain information concerning that participant only to whom the said letter is sent.